Office & Executive Assistant — Rotterdam

21 mei

Wendover Studio is seeking a highly organized and proactive Office & Executive Assistant to support our Design Principal and help ensure the smooth day-to-day running of our Rotterdam and London studios.
This is a full-time, primarily in-office role based in Rotterdam, with a minimum of four days per week in the office.

About the Role

This is a varied and hands-on position suited to someone who enjoys balancing executive support, office operations, HR coordination, and administrative management within a creative studio environment. You will work closely with the Design Principal and wider team, playing a key role in keeping both studio operations and internal processes running efficiently.
We are looking for someone who is professional, discreet, personable, and adaptable, with a genuine interest in architecture and design.

Requirements

3–5 years' experience in a personal assistant, executive assistant, or office administration role (ideally in a creative or professional services environment)
Highly organized, detail-oriented, and able to manage multiple priorities
Proactive, practical problem solver with a hands-on approach
Professional, discreet, and confident communicator
Strong interest in architecture and design
Comfortable with everyday office systems and tools (Mac/PC, Microsoft Teams, Zoom, Google Workspace, etc.)
Quick to learn new systems; experience with tools like Xero is a plus but not essential
Able to work full-time in Rotterdam, with at least 4 days a week in the office

Responsibilities

Provide PA support to the Design Principal, including calendar management, meeting coordination, travel arrangements, and general administrative support (including some personal arrangements where needed)
Manage office administration systems, including server and document organization, shared calendars, and basic project coordination
Support HR processes across Rotterdam and London, including onboarding/offboarding, staff records, recruitment admin, and performance review coordination
Coordinate CPD planning and training initiatives for both studios
Organize and support internal meetings and communications
Oversee office operations in Rotterdam, including supplies, housekeeping, and coordination with the London office
Provide basic IT coordination and troubleshooting support
Support finance and payroll administration, including expenses, invoices, receipts, payroll preparation, and liaison with accountants
Track subscriptions, renewals, and key administrative deadlines
Organize staff travel and related logistics
Maintain internal documentation, including office handbook and HR records

What We Offer

A full-time position within a creative, internationally operating architecture studio
A varied and responsible role with close involvement in both leadership and studio operations
A collaborative working environment across our Rotterdam and London teams
Opportunities to develop professionally across office management, HR, finance, and executive support
A stable employment package in line with the Dutch Collective Labor Agreement (SFA CLA for architecture practices), with salary based on experience and role classification

How to Apply

Please send your CV and a short motivation letter to jobs@wendoverpartners.com . We will only be able to contact shortlisted candidates.